Your efficiency is determined with the way you manage your time. Time management is an ability to finish the task at hand within or less than the allowed period of time. Time is a precious resource and making an effort to plan how you are going to use your time wisely will give you outstanding results. When you are performing your duties, you need time to accomplish them, but you still need to meet the deadline so other tasks do not pile up.
Does your bookkeeper consistently miss deadlines? If they do not seem to deliver, you need to find why they cannot keep up. This might due to poor time management. If they get distracted, they really cannot accomplish anything. When your bookkeeper fails to deliver, you may want to consider asking them to create a to-do list. A to-do list is the best time management tool as it gives you an idea of the tasks you need to accomplish. The to-do list will serve as a great reminder for your bookkeeper that they still have some unfinished tasks. The to-do list is not just about writing down your tasks but also planning the time you need to finish the task. This way, you will be able to understand the amount of time you spend to finish all of the tasks.
With the systematic approach, you need to have consistency. This approach will help your bookkeeper develop the habit of planning. It helps them to find out which weeks they will be very busy at. When they get into the habit of planning, they will be able to classify the tasks based on their urgency and importance. It will also be helpful if they write their weekly goals and give importance to task that requires immediate attention. For instance, they need to remind you of the payment that is due next week, this task should be their top priority.
Business owners heavily rely on bookkeeper especially when it comes to payment deadlines. Time management is a skill every bookkeeper should master because it plays a critical role in the overall success of a business. When you do not give importance to time management, you will find business owners missing payment deadlines and paying penalties and interest.
Bookkeepers must also be flexible with time management changes as these can happen anytime. Being able to adjust is a good sign that your bookkeeper is getting great at planning. While bookkeeping is not an easy task, setting priorities and sticking to deadlines can help your bookkeeper be on the right track.
Peter Broberg is a bookkeeping professional with over 20 years experience in the finance sector. With more than 2 decades of experience, Peter provides payroll and bookkeeping services on a professional level. His services cater to small and medium enterprises in Cannington, Kalamunda.